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Administrative Assistant Job Description:

We are looking for a multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.


Administrative Assistant Responsibilities:

• Handling office tasks, such as filing, generating reports, and reordering supplies.
• Using Quickbooks to generate invoices, assist in payroll duties, collect payments and conduct research.
• Using Microsoft Office products to complete various tasks.
• Making travel arrangements, such as booking flights, cars, and making hotel reservations.
• Screening phone calls and routing callers to the appropriate party.
• Greet and assist visitors, if needed (not a lot of office traffic).
• Maintain polite and professional communication via phone, e-mail, and mail with clients.
• Anticipate the needs of others in order to ensure their seamless and positive experience.


Administrative Assistant Requirements:

• Basic QuickBooks Knowledge.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual is a plus.
• Desire to be proactive and create a positive experience for others.


Pay Rate: Based Upon Experience
Position Hours: Part-Time -- Will Be Discussed