Join Ross Stores, Inc. as an Administrative/Executive Assistant in the heart of New York, NY, where you will play a vital role in supporting our executive team and driving operational excellence. This position is essential for maintaining the smooth flow of daily activities, enabling leaders to focus on strategic growth in our dynamic retail environment. Your contributions will directly impact our ability to deliver exceptional value to customers and stakeholders across our nationwide operations. In this role, you will manage complex executive calendars, scheduling meetings, appointments, and travel arrangements while prioritizing conflicting demands to optimize productivity. Daily tasks include preparing detailed reports, presentations, and correspondence using tools like Microsoft Office Suite and Google Workspace, ensuring all materials are professional and error-free. You will serve as the primary point of contact for internal and external stakeholders, handling phone calls, emails, and visitor coordination with discretion and efficiency. Weekly responsibilities encompass organizing departmental meetings, taking precise minutes, and following up on action items to keep projects on track. Monthly, you will reconcile expenses, track budgets for executive initiatives, and compile performance metrics for leadership review. Collaboration with cross-functional teams such as HR, finance, and merchandising is key, often involving the preparation of briefing documents and facilitation of communications. Additionally, you may oversee light project management, such as vendor coordination for events, and maintain confidential records with utmost integrity, contributing to key deliverables like quarterly business summaries that influence company decisions. Candidates must possess a Bachelor's degree in Business Administration, Communications, or a related field, along with at least 3-5 years of progressive experience in an executive support role within retail or corporate settings. Proficiency in advanced Microsoft Office applications, including Excel for data analysis and PowerPoint for presentations, is required, as is familiarity with CRM systems like Salesforce and virtual meeting platforms such as Zoom and Microsoft Teams. Strong organizational skills are non-negotiable, with prior experience managing multiple executives preferred. Knowledge of the retail industry, including supply chain basics and merchandising processes, will set you apart. Relevant certifications such as Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) are highly desirable. Success in this role demands exceptional organizational and time-management abilities to juggle competing priorities seamlessly. Superior written and verbal communication skills are crucial for drafting executive-level documents and interacting with C-suite stakeholders. You should exhibit unwavering discretion and confidentiality when handling sensitive information, paired with proactive problem-solving to anticipate needs. Technical proficiency extends to database management and basic project tools like Asana or Trello. Soft skills such as adaptability in a fast-paced retail environment, meticulous attention to detail, and a customer-service mindset will ensure you thrive while fostering positive team relationships. Ross Stores, Inc. is a leading off-price retail giant with a mission to provide exciting bargains in apparel, home, and accessories, operating hundreds of stores nationwide. Our company culture emphasizes innovation, inclusivity, and employee empowerment, creating a collaborative work environment where ideas flourish. The New York team is a tight-knit group within a larger corporate structure, offering a vibrant office atmosphere with modern amenities and opportunities for cross-departmental interaction that fuels creativity and growth. We offer competitive compensation commensurate with experience, though specific salary details are not specified at this time, paired with comprehensive benefits including medical, dental, and vision insurance, 401(k) retirement savings with company match, and generous paid time off starting at 15 days annually. Additional perks include flexible hybrid work options, employee discounts across Ross and dd's DISCOUNTS stores, wellness programs, tuition reimbursement, and performance-based bonuses that recognize outstanding contributions to our success. Advance your career at Ross with clear paths to senior executive support roles, operations management, or specialized retail administration positions. We invest in your growth through ongoing training, leadership workshops, and mentorship programs. To apply, submit your resume and cover letter via our careers portal today and take the next step toward a rewarding future with us.