Arrow Search Partners, a premier recruitment firm specializing in executive talent for New York's competitive business landscape, relies on sharp administrative support to fuel its success. This Administrative Assistant role anchors daily operations, ensuring seamless execution across client engagements and internal teams. Core duties encompass managing executive calendars with real-time adjustments for high-stakes meetings, drafting and distributing confidential partner correspondence via secure channels, and orchestrating travel logistics for nationwide recruitment drives. The role demands meticulous oversight of invoice processing through QuickBooks, vendor coordination for office supplies amid fluctuating demands, and preparation of weekly performance dashboards using Excel pivot tables. Expect to collaborate on ad-hoc projects like event planning for industry mixers at Manhattan venues, all while maintaining HIPAA-compliant filing systems for candidate records. Candidates need a bachelor's degree in business administration or equivalent, coupled with 2-3 years in administrative roles within professional services. Proficiency in Microsoft Office Suite, particularly Outlook and Excel advanced functions, is non-negotiable, alongside familiarity with CRM tools like Bullhorn. Essential competencies include rapid data entry at 70+ WPM, adept multitasking under deadline pressure, and polished verbal communication for stakeholder interactions. Discretion with sensitive information stands paramount. Our collaborative culture fosters innovation in a modern SoHo office, blending open-plan workspaces with quiet focus zones. Market-rate compensation accompanies comprehensive health coverage, generous PTO, and 401(k) matching.