Job Overview HACE, a leading Hispanic American Construction Industry Association based in Chicago, Illinois, is seeking a dedicated Administrative Coordinator to join our non-profit team. In this vital role, you will provide essential administrative support to ensure the smooth operation of our organization, which focuses on empowering Hispanic professionals in the construction industry through advocacy, training, and networking. As a key team member in our volunteer-supported environment, you will contribute to initiatives that promote economic development, workforce training, and community engagement within the Latino construction sector. Key Responsibilities The Administrative Coordinator will manage day-to-day office operations, including scheduling meetings, coordinating events, and handling correspondence for staff and volunteers. You will prepare reports, maintain databases of members and volunteers, process invoices, and assist with grant applications and fundraising activities. Additionally, you will serve as the first point of contact for visitors, partners, and stakeholders, ensuring professional communication via phone, email, and in-person interactions. Supporting program logistics, such as workshops and networking events, will be central, along with organizing files, ordering supplies, and tracking project deadlines to keep all activities on track. Required Qualifications A bachelor's degree in business administration, non-profit management, or a related field is preferred, though equivalent experience will be considered. At least two years of administrative or office coordination experience, ideally in a non-profit or community organization setting, is required. Proficiency in Microsoft Office Suite, Google Workspace, and basic database management tools like Salesforce or Excel is essential. Strong organizational skills and the ability to multitask in a fast-paced environment are non-negotiable. Skills Exceptional communication skills, both written and verbal, are crucial for interacting with diverse stakeholders, including volunteers, contractors, and community leaders. You should demonstrate keen attention to detail, problem-solving abilities, and cultural sensitivity, particularly in serving the Hispanic community. Time management and prioritization skills will help you juggle multiple projects, while a proactive attitude and adaptability to volunteer-driven workflows will ensure success. Familiarity with non-profit operations, event planning, and virtual meeting platforms like Zoom is highly desirable. Company Info HACE has been a cornerstone in Chicago's construction industry for over 30 years, advocating for Hispanic inclusion, providing workforce development programs, and fostering leadership among Latino professionals. Our non-profit mission drives initiatives like apprenticeships, safety training, and supplier diversity efforts, impacting thousands in the region. Benefits As a non-profit organization, HACE offers competitive benefits including health insurance options, paid time off, professional development opportunities, and flexible scheduling to accommodate volunteer commitments. Employees enjoy a collaborative culture with networking events and community involvement perks. Growth Opportunities HACE provides pathways for advancement into program management or executive roles, with training in non-profit leadership, grant writing, and industry certifications. Join a team passionate about social impact and grow your career while making a difference in Chicago's diverse construction community.