Join Bespoke Careers as an Office Manager/Administrative Assistant in the vibrant New York City metropolitan area, where you'll play a pivotal role in ensuring seamless office operations and supporting our mission to connect top talent with leading design and architecture firms. This position is crucial for maintaining organizational efficiency, fostering a productive work environment, and contributing to the company's growth as a premier recruitment agency in the creative industries. Your efforts will directly impact team performance and client satisfaction, making you an integral part of our success story. In this role, you'll handle a diverse range of daily tasks including managing office supplies inventory, coordinating vendor relationships, and ensuring facilities are well-maintained for optimal productivity. Weekly, you'll organize team meetings, prepare agendas, and take detailed minutes to facilitate smooth communication across departments. Monthly responsibilities encompass budget tracking for office expenses, generating reports on operational metrics like supply costs and maintenance schedules, and conducting audits to identify cost-saving opportunities. You'll collaborate closely with HR on onboarding new hires, processing payroll documentation, and managing employee records confidentially. Additionally, oversee reception duties such as greeting clients and visitors, handling incoming calls with professionalism, and distributing mail efficiently. Lead minor projects like office relocations or equipment upgrades, while supporting executive staff with travel arrangements, scheduling, and special event planning. Track key performance indicators such as response times to inquiries and office uptime to ensure high standards are met. Candidates must possess a bachelor's degree in business administration, office management, or a related field, along with at least 3-5 years of progressive experience in administrative roles within fast-paced professional services environments. Proficiency in Microsoft Office Suite, Google Workspace, QuickBooks for basic accounting, and CRM systems like Salesforce is essential. Familiarity with New York City metropolitan area vendors and regulations for office compliance is highly preferred. Relevant certifications such as Certified Administrative Professional (CAP) or Project Management Professional (PMP) will strengthen applications. Strong organizational skills demonstrated through past roles managing multiple priorities are required, with proven ability to handle sensitive information discreetly. Success in this position demands exceptional organizational and multitasking abilities, paired with advanced proficiency in office software including Excel for data analysis, Outlook for scheduling, and virtual meeting platforms like Zoom and Teams. Soft skills such as superior verbal and written communication, problem-solving under pressure, and a proactive attitude are vital for thriving in our collaborative setting. Attention to detail ensures accuracy in all tasks, while adaptability helps navigate the dynamic recruitment industry. Interpersonal competencies like building rapport with diverse stakeholders and fostering positive team dynamics set top performers apart. Bespoke Careers is a leading recruitment firm specializing in architecture, interior design, and creative sectors, with a mission to deliver bespoke talent solutions that drive innovation. Our New York City team operates in a modern, open-plan office that encourages creativity and collaboration among 20-30 professionals. We pride ourselves on a supportive culture emphasizing work-life balance, continuous learning, and celebrating individual contributions through team-building events and recognition programs, making us a standout employer in the competitive NYC market. We offer competitive compensation commensurate with experience, as salary details are not specified at this stage but align with industry standards for similar roles in New York City. Comprehensive benefits include health, dental, and vision insurance, 401(k) with company match, and generous paid time off starting at 15 days annually plus holidays. Additional perks feature flexible hybrid work options, professional development stipends for courses and certifications, wellness programs, and performance-based bonuses to reward excellence. Advance your career with clear paths to senior administrative roles or operations management within our growing firm, supported by mentorship and training programs. Embrace ongoing professional development through workshops, conferences, and internal promotions. To apply, submit your resume and cover letter via our careers portal, highlighting your relevant experience— we look forward to your application.