Join FM Talent as an Executive Assistant and play a pivotal role in supporting the organization's leadership team to advance its mission of empowering talent in the non-profit sector. This position is essential for ensuring seamless operations, allowing executives to focus on strategic initiatives that create lasting community impact. Your contributions will directly enhance the efficiency and effectiveness of our programs, fostering growth and innovation across our initiatives. In this role, you will manage complex executive calendars, scheduling meetings, appointments, and travel arrangements while anticipating needs and resolving conflicts proactively. Daily tasks include preparing detailed briefing materials, correspondence, and presentations to equip leaders for high-stakes engagements. Weekly, you will coordinate with cross-functional teams to organize events, workshops, and board meetings, handling logistics from venue booking to attendee communications. Monthly responsibilities encompass tracking project deliverables, compiling performance reports with key metrics such as event attendance and stakeholder feedback, and maintaining confidential records. You will collaborate closely with department heads, volunteers, and external partners to facilitate smooth workflows, occasionally leading small administrative projects or mentoring junior staff. Expect to handle expense reconciliations, database updates, and ad-hoc research to support decision-making, ensuring all deliverables meet tight deadlines and quality standards. Candidates must possess a bachelor's degree in business administration, communications, or a related field, with at least 3-5 years of executive support experience in non-profit or fast-paced environments. Proficiency in Microsoft Office Suite, Google Workspace, CRM systems like Salesforce, and virtual meeting platforms such as Zoom is required. Familiarity with non-profit operations, grant management basics, and event planning software is highly valued. Strong organizational skills with a track record of managing multiple priorities under pressure are essential, along with impeccable attention to detail and discretion in handling sensitive information. Success in this role demands exceptional communication skills, both written and verbal, to interact professionally with diverse stakeholders. You should exhibit strong problem-solving abilities, adaptability to changing priorities, and a proactive mindset to anticipate executive needs. Technical competencies include advanced proficiency in productivity tools and data entry accuracy. Soft skills such as diplomacy, time management, and relationship-building are crucial, complemented by a passion for non-profit work and cultural sensitivity in volunteer-driven settings. FM Talent is a forward-thinking non-profit dedicated to sourcing and developing exceptional talent for impactful causes across the United States. Our mission centers on bridging skilled professionals with non-profit opportunities to amplify social change. We foster a collaborative, inclusive culture with a flat team structure that encourages volunteer participation and innovation. What sets us apart is our vibrant, purpose-driven environment where every member contributes to meaningful outcomes in a supportive, flexible atmosphere. Compensation for this volunteer position is not specified, reflecting our non-profit ethos, though we offer reimbursement for approved work-related expenses. Volunteers enjoy comprehensive support including training sessions, networking events, and access to professional development resources. Additional perks include flexible scheduling to accommodate personal commitments, remote work options, and generous recognition programs such as volunteer appreciation awards. Health and wellness stipends may be available for long-term contributors, along with opportunities for performance-based endorsements and references. Advancement paths include transitioning to paid roles or leadership positions within FM Talent's network. We provide ongoing training, mentorship, and skill-building workshops to support your professional growth. To apply, submit your resume and cover letter via our website, highlighting your non-profit experience. We review applications on a rolling basis and will contact qualified candidates promptly.