Join Hermès, the iconic French luxury brand renowned for its timeless craftsmanship in leather goods, fashion, and lifestyle products, as an Administrative & Office Coordinator in our vibrant Miami location. This pivotal role ensures the smooth operation of our boutique office, supporting the team's ability to deliver exceptional client experiences and maintain the unparalleled standards of elegance that define Hermès. By managing essential administrative tasks, you will contribute directly to the operational excellence that allows our creative and sales teams to thrive, fostering an environment where innovation meets tradition in the heart of Miami's dynamic luxury market. In this position, you will handle a diverse array of daily responsibilities to keep the office running seamlessly. Each morning, coordinate office supplies inventory, ensuring all materials are stocked and ordered promptly to avoid disruptions, while tracking usage metrics to optimize costs monthly. You will manage executive calendars, scheduling meetings, appointments, and travel arrangements for store managers and regional directors, collaborating closely with sales, marketing, and HR teams to align on priorities. Weekly, prepare detailed reports on office expenditures, vendor performance, and event logistics, delivering insights that inform budgeting decisions. Facilitate internal communications by organizing team briefings, distributing agendas, and following up on action items post-meetings. Handle incoming correspondence, screening calls and emails with poise, and prepare professional correspondence on behalf of leadership. Monthly, oversee facility maintenance requests, coordinate with external vendors for repairs, and conduct space utilization audits to enhance workflow efficiency. Additionally, support special projects such as boutique events or inventory audits, ensuring all deliverables meet Hermès' high standards of precision and luxury presentation, while mentoring junior staff on administrative best practices. Candidates must possess a bachelor's degree in business administration, hospitality management, or a related field, with at least 3-5 years of progressive experience in administrative or office coordination roles, preferably within luxury retail or high-end hospitality environments. Proficiency in Microsoft Office Suite, including advanced Excel for data analysis and reporting, Google Workspace for collaboration, and CRM systems like Salesforce is essential. Familiarity with luxury brand operations, vendor management platforms, and basic bookkeeping software is required. Industry knowledge of retail operations in fashion and luxury goods sectors, along with any certifications in office management or project coordination, will set you apart. Strong organizational skills demonstrated through past roles handling multi-stakeholder environments are non-negotiable. Success in this role demands a blend of technical prowess and interpersonal finesse. You will excel in tools like Asana or Trello for task management, alongside sharp digital literacy in document automation and virtual meeting platforms such as Zoom and Microsoft Teams. Soft skills are paramount: impeccable written and verbal communication to liaise with executives and clients, proactive problem-solving to anticipate needs, and meticulous attention to detail to uphold Hermès' reputation for perfection. Cultivate adaptability in a fast-paced setting, time management to juggle competing priorities, and a discreet, professional demeanor when handling confidential information. Industry competencies include a passion for luxury aesthetics, cultural sensitivity in diverse Miami teams, and a service-oriented mindset that elevates every interaction. Hermès, founded in 1837, embodies artisanal excellence and innovation, with a mission to create objects of desire that transcend time. Our Miami office thrives in a collaborative, upscale environment where small, dedicated teams foster creativity amid a culture of respect, integrity, and pursuit of perfection. What sets us apart is our commitment to work-life harmony, empowering employees to grow while preserving the brand's heritage of craftsmanship and client devotion in a modern, inspiring workspace. We offer competitive compensation commensurate with experience, as salary details are not specified but aligned with luxury retail standards, complemented by comprehensive benefits including medical, dental, and vision insurance, 401(k) with company match, and generous paid time off starting at 20 days annually. Enjoy perks like employee discounts on Hermès products, flexible scheduling, professional development stipends, and wellness programs including gym memberships and mental health support. Performance-based bonuses and opportunities for international travel enhance our rewarding package. Advancement awaits through structured career paths into senior coordination, operations management, or boutique leadership roles, backed by ongoing training, mentorship, and leadership programs. Seize this chance to elevate your career with Hermès—apply today via our careers portal, submitting your resume and cover letter to showcase your fit for luxury excellence.